31 Mar Director of Financial and Material Resources

Job Summary

Under the authority of the General Director and with the support of their team, the Director of Financial and Material Resources ensures the sound and efficient management of the school’s financial and material resources. They are responsible for overseeing budget management, financial systems, accounting, treasury, and the implementation and monitoring of internal controls.

Additionally, they supervise the Coordinator of Material Resources, managing capital assets, building maintenance, equipment, procurement, security, and housekeeping.

Key Challenges of the Role

Material Resources Management

• Participate in strategic decision-making related to asset management, ensuring their preservation, maintenance, and optimal use.
• Develop preventive, physical, and housekeeping maintenance plans, as well as procurement and energy management strategies.
• Supervise construction, improvement, expansion, and building transformation projects.

Strategic Management

• Collaborate with the General Director and the management team to implement the school’s strategic plan.

Financial and Budgetary Management

• Develop and present the annual budget in collaboration with the General Director, for approval by the finance committee and board of directors.
• Contribute to workforce planning and ensure proper budget allocation.
• Prepare and present detailed financial reports to relevant authorities, justifying any variances from the approved budget.
• Establish and enforce internal controls and financial management policies.
• Oversee the entire accounting cycle, ensuring compliance with accounting standards, budget constraints, and deadlines.
• Manage loans, investments, and financial contracts.
• Conduct short, medium, and long-term financial analysis and projections aligned with the school’s strategic projects.
• Prepare documentation for the annual external audit and assist auditors as needed.
• Oversee risk management and insurance administration.
• Perform any other duties related to their responsibilities as required by the General Director.

Internal and External Representation & Partnerships

• Establish and maintain strategic relationships with government ministries and funding organizations to maximize the school’s financial resources.
• Develop and maintain partnerships with parents, suppliers, and key stakeholders, including the school’s foundation.
• Maintain regular communication with the finance committee and board of directors.

Required Qualifications & Skills

• Bachelor’s degree in accounting or finance.
• CPA designation (member of the Order of CPAs).
• 7 to 10 years of experience, including at least 5 years in management, ideally within a non-profit organization.
• Proven expertise in financial and budget management, overseeing large-scale budgets.
• Fluent in French and highly proficient in English (spoken and written).
• Experience in team management and supervision.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• General knowledge of information technology systems.
• Familiarity with the Québec educational sector (primary, secondary, private education) is an asset.
• Continuous improvement mindset and ability to optimize processes.

What We Offer

• A people-centered work environment that fosters innovation and engagement.
• A dynamic and passionate team.
• Professional development opportunities.
• Comprehensive group insurance plan.
• Membership in the RRPE (Retirement Plan for Government and Public Sector Employees).