03 Feb Sales & Operation Coordinator

Our client is a major Canadian company that provides site access solutions for construction projects nationwide, particularly in Northern Canada.

To support the growth of its operations, we are seeking a Sales & Operations Coordinator who will provide administrative support to the Sales and Operations departments.

This role reports to both the Director of Operations and the Director of Sales, and involves close collaboration with a team of coordinators based in Ontario and Western Canada, as well as two Account Managers located in Québec. The position is almost entirely remote (≈ 100%).

KEY RESPONSIBILITIES

• Prepare estimates for sales representatives
• Create job files from estimates
• Compile weekly sales notes
• Create change orders
• Conduct market analyses
• Assist in coordinating trade shows (registration, logistics, accommodations, attendance)
• Assist in coordinating travel as required
• Record and follow up on supervisor timesheet errors or delays
• Approve daily crew timesheets
• Process and complete daily field tickets to ensure accuracy and completeness
• Ensure all Bills of Lading (BOLs) are uploaded and follow up with Transportation when documents are missing
• Review material tables for accuracy and completeness and report any discrepancies to Superintendents and/or the Operations Manager
• Enter material tables and all yard reclassifications into the Bridge Market system
• Report missing mats following job demobilization
• Create change orders as required for material damage and/or scope changes
• Monitor the weekly Outstanding Ticket Approval report
• Respond to Accounts Receivable (A/R) inquiries regarding field tickets and change orders
• Ensure “Open Space” documentation has been uploaded and follow up with Superintendents and/or the Operations Manager when required
• Maintain excellent working relationships with all personnel to ensure clear, professional, and courteous communication within the organization and with partners.

REQUIREMENTS :

• Bilingualism essential (French and English)
• Flexibility and ability to manage multiple files simultaneously
• Strong team spirit and collaborative attitude
• Excellent prioritization skills and solution-oriented mindset
• Proficiency in MS Office (Word, Excel, Outlook) required
• Ability to interact effectively with clients
• Strong customer service and communication skills
• Autonomous, resourceful, and able to work with minimal supervision
• Positive attitude and desire to grow within the company.

WHAT OUR CLIENT OFFERS :

• Position almost entirely remote
• Initial training outside Québec (all expenses covered)
• Comprehensive employer-paid benefits program, including:
• Health spending account
• Employee and Family Assistance Program
• Employee Share Purchase Plan
• Profit-sharing program
• Retirement savings plan with employer matching (RRSP)
• All required IT equipment provided by the company