30 May Manager, Executive Support & Events | Toronto

We are looking for a dynamic and resourceful Manager, Executive Support & Events to join our team. This role is ideal for someone who thrives in fast-paced environments, takes initiative, and enjoys both strategic planning and hands-on execution. The successful candidate will be responsible for delivering impactful, brand-aligned events while also providing high-level support to the GM and the leadership team.

This position requires strong organizational skills, attention to detail, a collaborative mindset, and the ability to manage multiple priorities efficiently. The ideal candidate is proactive, professional, and enjoys being part of a team that celebrates success through meaningful, engaging experiences.

Role Focus and Time Allocation

• Event Planning, Execution & Corporate Event Strategy – 70%
• Executive Support & Internal Operations – 30%

Key Responsibilities:

Event Planning, Execution & Recognition (70%)

• Lead end-to-end planning and execution of corporate and field events across Canada and internationally.
• Manage all logistical aspects of events, including venue sourcing, registration, transportation, agenda development, and on-site execution.
• Develop event plans aligned with business goals, in collaboration with Sales, Marketing, and Field Development.
• Support the execution of sales presentations (quarterly), leadership meetings, roadshows, conferences, and consultant incentive trips.
• Oversee event budgets, timelines, and reporting metrics.
• Ensure every event incorporates strategic recognition and showcases the company’s values and field culture.
• Serve as point of contact for external vendors and internal stakeholders throughout the event lifecycle.
• Contribute to post-event analysis and continuous improvement initiatives.

Executive & Operational Support (30%)

• Provide strategic administrative support to the General Manager and leadership team, including calendar management, travel coordination, communications, and presentation preparation.
• Coordinate leadership visibility and internal meeting logistics.
• Serve as a liaison between the leadership team and internal departments to ensure strong execution of cross-functional initiatives.
• Assist in office operations (scheduling, supplies, vendors, onboarding logistics, branded merchandise sourcing).
• Support special projects and internal recognition programs.
• Lead internal communication touchpoints and document coordination as needed.

Travel Requirements:

• Approximately 30–50% travel is expected. This includes regular field and event presence across Canada (Toronto, Montreal, Quebec City, Vancouver) and 2–3 international events annually.
• Availability for occasional evening/weekend commitments during major event weeks is required.

Qualifications:

• 7–10 years of experience in a similar role combining executive support and event/project management.
• Proven track record delivering professional, high-touch events and logistics coordination.
• Bilingualism (French/English) is an asset.
• Excellent written and verbal communication skills.
• Strong time management and multi-tasking capabilities.
• Comfortable working in a fast-paced, growth-oriented environment.
• Ability to travel frequently and work autonomously.