28 Sep Commercial Lease Administrator

We are looking for an experienced Commercial Lease Administrator to join a privately owned commercial real estate company and take responsibility for the preparation, administration, and management of lease documentation across its real estate portfolio.

This is a permanent, full-time, 100% on-site position located in downtown Montreal.

Key Responsibilities :

• Ensure that lease documentation accurately reflects negotiated terms.
• Adapt existing agreements based on approved terms and evolving leasing standards.
• Identify provisions that fall outside standard templates and flag them when necessary.
• Manage lease-related correspondence and respond to tenants’ questions regarding documentation.
• Maintain rigorous version control and ensure that executed documents are properly organized and easily accessible.
• Track key dates, renewals, and lease-related obligations.
• Maintain accurate and up-to-date tenant and lease information, including key commercial terms.
• Liaise with external legal counsel and insurance professionals when required.
• Monitor tenant insurance certificates and documentation related to HVAC maintenance.
• Provide administrative support to the accounting, maintenance, and construction teams as needed.
• Provide some executive-level administrative support to senior management.

Qualifications & Experience :

• 5 to 7 years of relevant experience in commercial lease administration, commercial real estate, or a comparable environment.
• Strong knowledge of commercial lease terms and conditions.
• Experience drafting and reviewing lease-related documentation.
• Excellent written and verbal communication skills in French and English.
• Strong attention to detail, accuracy, and thoroughness.
• Excellent organizational skills and the ability to manage multiple files simultaneously.
• Ability to work independently, exercise sound judgment, and recognize when additional input or approval is required.
• Collaborative, curious, and solutions-oriented approach.

A background or experience as a paralegal or legal technician would be particularly relevant for this position, although equivalent hands-on experience in commercial lease administration will also be considered.

Work Environment :

A great opportunity to join a dynamic and entrepreneurial commercial real estate team, in an environment where collaboration, initiative, autonomy, and sound business judgment are valued.

Permanent, full-time position, 100% on-site in downtown Montreal.
Schedule: Monday to Friday, 9:00 a.m. to 5:00 p.m., with a one-hour lunch break.