13 May Administrative Assistant to the President

Our client is a private Quebec-based company operating in the construction and technical services sector. With several hundred employees and recognized for both the quality of its operations and its sustained growth, the organization seeks to hire an Executive Assistant to the President to support its senior executive across a variety of administrative, organizational, and corporate responsibilities.

This position is based at the company’s head office in Quebec City and is offered on a 100% on-site basis. It is ideal for a rigorous, versatile, and proactive individual who thrives in dynamic environments where no two days are alike and where strong anticipation skills make all the difference.

KEY RESPONSIBILITIES:

• Provide administrative follow-up for certain corporate expenses and account reconciliations.
• Manage various administrative email inboxes and efficiently redirect requests to the appropriate stakeholders.
• Draft, revise, and format various internal and external communications.
• Occasionally translate between French and English using available tools.
• Coordinate management meetings and various committees, including document preparation, invitation management, administrative follow-ups, and meeting minutes.
• Follow up with external partners, suppliers, and administrative bodies.
• Prepare presentations, tracking reports, and visual documents.
• Participate in organizing corporate activities and internal events.
• Handle various reservations and coordinate certain administrative logistics.
• Maintain an efficient and well-organized digital filing structure.
• Assist in preparing employee communications.
• Provide general administrative support to the President as needed.

PROFILE SOUGHT:

• College diploma in administration or equivalent relevant experience.
• Significant experience providing administrative support to managers or executives.
• Experience in construction, operations, or technical services is considered an asset.
• Excellent organizational skills and strong ability to manage multiple priorities simultaneously.
• Professionalism, discretion, and autonomy.
• Strong adaptability and collaborative mindset.
• Advanced proficiency with Microsoft Office Suite.
• Excellent written communication skills in French.
• Functional English enables certain communication and translation.
• Ability to obtain government security clearance requiring a clean criminal background record.

WHAT THE COMPANY OFFERS :

• A strategic role reporting directly to the President.
• A stimulating and constantly evolving professional environment.
• A solid company offering opportunities for learning and career growth.
• Group insurance and telemedicine access.
• Employer-contributed savings plan.
• Employee assistance program.
• Social activities and employee recognition initiatives.
• On-site parking.
• A committed team and people-oriented environment.